The data collected by Jones' Fitness can include but isn't limited to:
Information we process, as described in this notice, may also include information about third parties such as your spouse or family members. If you give us information on behalf of someone else, you confirm that the other person has agreed that you can:
If you're setting up a membership, a third party is responsible for your payment data. Depending on your membership, it will either be Glofox, GoCardless, Stripe or Square. You have the right to request this information at any point. We are not responsible for the security or privacy policies of those third party sites, and recommend that you review those parties' privacy notices before sharing your personal data on those platforms.
The information collected on ParQ's or notes from consultations is used by the company to tailor training sessions and nutritional guidance. Data is not shared with any third parties but may be shared with members within the Jones' Fitness Team if it will affect the experience of the client. (for example, if a previous injury has been discussed then this might be passed on to a team member to either avoid or help to strengthen). Those who opt in to our email list will receive communications on upcoming events, products, information, education and other appropriate things related to Jones' Fitness. Any information collected for consultation purposes (as discussed) cannot be used for marketing purposes.
We cannot ask for more information than is necessary to do our job. An example of this would be a sales person asking for date of birth and email address before they can process an order – it is not necessary to have this information to make a sale.
We will not sell any of your personal information to third parties, nor will we transfer your personal data outside of the European Union without your prior consent.
All ParQ information related to Jones' Fitness will be stored on paper in a locked file cabinet. Only the staff have access to this information and do not share it with anyone else.
Our legitimate interests in this information includes but goes beyond:
We will retain your personal data in accordance with your instructions and as required by applicable law. We may also retain certain information in order to conduct audits, comply with our legal obligations (and to demonstrate compliance) and to resolve disputes. However, we will not retain your personal data for longer than reasonably necessary.
We have appropriate security measures in place to prevent your personal information being accidentally lost, or used or accessed in an unauthorised way. We also limit access to your personal information to those who have a genuine business need to know it. Some of the technical and organisational measures we use to safeguard your personal data are:
Under the GDPR you have a number of important rights. Those include:
If you want to exercise any of these rights, please write to us, using the details provided at the bottom of this document, and provide us with enough information to enable us to confirm your identity. We may also require proof of your identity, such as a copy of your driving license, passport and a recent utility bill or bank statement, to be sure that we are not releasing any of your personal data to anyone other than you.
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